Job opportunity: Program Management Officer

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Job opportunity: Program Management Officer

October 22

Application deadline: Thursday October 22, 2020

Department: Africa CDC Headquarters

Duty Station: Addis Ababa, Ethiopia

Background:

The African Field Epidemiology Network (AFENET) is a non-profit organisation established in 2005 with a mission to improve human health through the strengthening and expansion of applied epidemiology and laboratory capacity in partnership with Ministries of Health, Non-Governmental Organisations, international agencies, private sector and other public health agencies. AFENET has its headquarters in Kampala, Uganda with operations in more than 30 African Countries.

The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African States as well as developing a new partnership worldwide. Its headquarters is located in Addis Ababa, capital city of Ethiopia.

Officially launched in Addis Ababa, Ethiopia in 2017 as a specialised technical institution of the African Union, the Africa Centres for Disease Control and Prevention (Africa CDC) is Africa’s first continent-wide public health agency. Africa CDC envisions a safer, healthier, integrated and stronger Africa, where Member States are capable of effectively responding to outbreaks of infectious diseases and other public health threats. The agency’s mission is to strengthen Africa’s public health institutions’ capabilities to detect and respond quickly and effectively to disease outbreaks and other health burdens through an integrated network of continent-wide preparedness and response, surveillance, laboratory, and research programs. Towards meeting its mission, the Africa CDC will work with African Union member States, WHO, and partners in the five geographic sub-regions of Africa to strengthen their capacity in five strategic priority areas: (1) public health surveillance and disease intelligence; (2) public health emergency preparedness and response; (3) public health laboratory systems and networks; (4) public health information and technology systems; and (5) public health research and public health institutes. In general, the ultimate purpose with this Strategic Plan, in line with Agenda 2063, is to attain an integrated and prosperous Africa that has healthy, well-nourished citizens with long life spans by controlling and/or eradicating all communicable and non-communicable diseases. AFENET Secretariat Lugogo House, Ground Floor (Wings B&C) Plot 42, Lugogo By-Pass P.O BOX 12874, Kampala, Uganda Tel: +256 417 700 650 Fax: +256 312 265 595 www.afenet.net

Robust, integrated systems will be in place to significantly reduce non-communicable and lifestyle changes related diseases, including obesity, diabetes, cardiovascular diseases, and deaths from HIV/ AIDS, Malaria and Tuberculosis will be reduced to zero. Integrated and comprehensive health services and infrastructure will be in place, where services are available, accessible, affordable, appropriate and of quality.

In seeking to achieve this objective, the Africa CDC in partnership with AFENET intends to strengthen its capacity to deliver by, among others, the reinforcement of its organisational structure and expertise.

Job title: Program Management Officer

Grade: AU P1/1 equivalency

Number of vacancies: 1 (one)

Department: Africa CDC Headquarters

Supervisor: Head of Division – Administration and Management

Duty Station: Addis Ababa, Ethiopia

Job Purpose

Under the direct supervision and guidance of the Head of Division of Administration and Management, the Program Management Officer shall substantively support the development and implementation of a variety of technical and administrative functions.

Major Duties and Responsibilities

The incumbent will be responsible for the following:

 Provide administrative services and program management support – including financial planning and budget execution, monitoring and reporting, resource management support for partnerships and collaboration activities; program monitoring and evaluation; and other miscellaneous program management support requirements

 Design, develop, implement, manage and evaluate all aspects of assigned projects or programs

 Contribute input, and take the lead as appropriate, in drafting reports for technical and programmatic activities against work-plans, projects, activities, grants and other administrative commitments

AFENET Secretariat Lugogo House, Ground Floor (Wings B&C) Plot 42, Lugogo By-Pass P.O BOX 12874, Kampala, Uganda Tel: +256 417 700 650 Fax: +256 312 265 595 www.afenet.net

Serve as liaison, committee member, or similar point of contact with internal and external representatives.

 Provide comprehensive administrative advice and assistance to an assigned project or program. Research various sources and references – respond to inquiries and contribute to the writing of a variety of reports, program policies, proposals, and other program documentation. Resolves administrative problems that prevent effective programme application.

 Perform other related duties and responsibilities assigned by the supervisor

Academic Qualifications and Professional Work Experience

Minimum Qualification

The minimum qualification requirements are:

a) University degree in the above fields with over 5 years of relevant professional experience in Administration, Public Health Workforce Management, or related fields.

Required Professional Work Experience

 A minimum of 3 years of experience in supporting implementation of public health programmes with emphasis on programme management, coordination, monitoring and evaluation, or other related activities.

 Experience working with an international organization is a valuable asset.

Previous experience working in Africa that reflects an in-depth knowledge of public health issues and public health works force in general.

Demonstrable experience and knowledge of operations of the Africa CDC and Regional Collaborating Centres is preferred.

Understanding of the African Union’s way of working and managing associated relationships with Member States and partners is a valuable asset.

Skills and competencies required

A. Functional Skills

 Demonstrable technical expertise and experience in supporting and/or managing complex, public health programs

Skills in program monitoring and evaluation is an asset.

Demonstrable analytical skills as needed to respond to myriad program management support issues.

Demonstrable skills to conceptualize, plan, develop, implement, and evaluate resource management support requirements.

Excellent organizational and time-management skills and a proven ability to deliver under tight deadlines and works well under pressure.

Excellent skills and abilities applied to translating technical information into presentations, briefings and report and funding proposals for both technical and lay audiences;

AFENET Secretariat Lugogo House, Ground Floor (Wings B&C) Plot 42, Lugogo By-Pass P.O BOX 12874, Kampala, Uganda Tel: +256 417 700 650 Fax: +256 312 265 595 www.afenet.net

Knowledge of oral communication techniques and skill in presentation delivery, program consultation

and credible verbal response to inquiries.

 Very good capacity to draft and prepare reports as and when required; very good oral and written communication skills. The ideal candidate should be able to follow and promote a two-way communication with others through correct interpretation of messages and appropriate responses. Expresses ideas or facts clearly.

 Ability and willingness to share knowledge, learn and allow continuous improvement

Knowledge of interpersonal relationship practices and skills to meet and deal with persons of diverse backgrounds.

Demonstrable proficiency in MS Word, MS Excel, Power Point, data visualization and statistical packages as well as data analysis skills are mandatory.

B. Personal Skills

 Ability to work under pressure, stay on track and meet deadlines

 Analytical and problem-solving abilities

Proven ability to produce precise and intelligible reports and office briefs in line with the requirements of the African Union.

 Able to operate in a multicultural environment

 High level of autonomy at work, yet with profound team-spirit

 Adaptive, patient, resourceful, resilient and flexible

Pro-active and solutions oriented

Knowledge of results-based management

Language requirement:

Proficiency in one of the African Union working languages (Arabic, English, French and Portuguese) is required. Knowledge of one or more of the other AU working languages would be an added advantage.

Remuneration

Competitive based on qualification and experience. AFENET Secretariat Lugogo House, Ground Floor (Wings B&C) Plot 42, Lugogo By-Pass P.O BOX 12874, Kampala, Uganda Tel: +256 417 700 650 Fax: +256 312 265 595 www.afenet.net

How to apply:

Submit your resume, application letter, and relevant documentation to:

The Administration and HR Office email;[email protected] *ONLY successful candidates shall be contacted for an interview.

Please note that applications should be sent online by close of business 5:30 pm (EAT) Thursday October 22, 2020

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